Connect GastroPlanner with your employee app

Connect GastroPlanner with Monotree to automatically sync employees, departments and shifts with your employee app.

See how to connect
  • Included in every Monotree plan, at no extra cost

What syncs from GastroPlanner to Monotree

GastroPlanner and Monotree integration

One GastroPlanner connection covers every restaurant on your account, and each sync, every 15 minutes, reads them all. Staff come over with their positions, such as Waiter or Chef, and their planned shifts. Each restaurant arrives as a department next to departments like Kitchen and Bar, and staff listed at two restaurants are merged into one user, a member of both.

Staff records stay in GastroPlanner, where your managers already keep them. Monotree turns restaurants, departments and positions into groups, so a message can go to one restaurant or to every chef in all of them. The hire date opens each new employee's onboarding journey, and restaurants that should stay out of the app can be left off.

Why connect GastroPlanner with Monotree?

GastroPlanner integration at a glance

Direction
One way, into Monotree
Sync frequency
Every 15 minutes
What syncs
  • Employees
  • Restaurants
  • Departments
  • Positions
  • Shifts
Employee details
Name, email, mobile, hire date
Shift statuses
Planned shifts
Multiple accounts
Every restaurant in one connection
Leavers
Removed once no longer active

Built for how GastroPlanner works

Setup A few minutes in GastroPlanner

How to connect GastroPlanner

  1. 01

    Give Monotree access

    An admin gives Monotree access, and tells us any restaurants to leave out.

    In GastroPlanner

  2. 02

    We start the sync

    Your employees, restaurants, departments, positions and shifts come into Monotree and stay in sync every 15 minutes.

    Done by Monotree

  3. 03

    Link your groups

    Pick the restaurants, departments and positions for each group in Monotree.

    In Monotree

See it with your own data. Your GastroPlanner team, in your own employee app.

Included in every Monotree plan, at no extra cost

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Questions about the GastroPlanner integration

  1. We run several restaurants. Does that work?

    Yes. Monotree reads every restaurant your account covers, and each one becomes a department. Someone who works at two restaurants becomes one user and belongs to both.

  2. Can we leave a restaurant out?

    Yes. Name the restaurants when we set up the account, and every sync ignores them. Staff who also work at an included restaurant still come over.

  3. Do planned shifts or punch clock hours come over?

    Planned shifts from every restaurant, with their start and end time and department, for employees who are in Monotree. Punch clock times are not synced.

  4. What does Monotree read from a GastroPlanner staff profile?

    Name, email, mobile number, hire date, departments and position. Salary, nationality and employee number stay where they are. Staff with no email address in GastroPlanner are left out.

  5. Can we group people by position?

    Yes. Each employee's position, like Waiter or Chef, can be linked to a Profession group. The role that controls what someone can do in GastroPlanner, like Administrator, is not used.

  6. Do inactive GastroPlanner staff lose access to the app?

    Yes. GastroPlanner stops listing them as active, and Monotree removes them at the next sync, or after the grace period if your admins have set one.

  7. Does the GastroPlanner integration cost extra?

    No. It is included in every Monotree plan.

  8. Can we add people who are not in GastroPlanner?

    Yes. Add people like head office staff in Monotree directly. The sync only changes the employees it brought in.

About GastroPlanner

GastroPlanner is a management system for restaurants, cafés, hotels, caterers and canteens, made in Bergen, Norway. It covers table booking, staff scheduling with a punch clock, internal control, QR menus and takeaway. The company was founded in 2010 and was called XXLbooking until 2020.

Visit gastroplanner.no