HACCP and food safety checks, on schedule and on record

Fridge and freezer temperatures, cleaning and deliveries as scheduled checks in the app. Staff are reminded before each one is due, a missed check is recorded as missed, and the full record is one export away when the inspector asks for it.

See what you can do

Included in every Monotree plan, with no add-ons

    Compliance

    Compliance calendar Month

    All departments September 2026

    • 31

    • 1

      18

    • 2

      18

    • 3

      1

      17

    • 4

      18

    • 5

      18

    • 6

      18

    • 7

      18

    • 8

      1

      18

    • 9

      18

    • 10

      18

    • 11

      2

      16

    • 12

      18

    • 13

      18

    • 14

      18

    • 15

      18

    • 16

      18

    • 17

      18

    • 18

      18

    • 19

      18

    • 20

      18

    • 21

      18

    • 22

      18

    • 23

      18

    • 24

      9

    • 25

    • 26

    • 27

  • Fridge temperatures

    Kitchen, Downtown · due 17:00

    Fridge 1, dairy

    Alarm above 5 °C

    In range

    Photo of the thermometer

    Required

What are compliance forms in Monotree?

Included in every Monotree plan, with no add-ons

A compliance form is one of your forms that also knows when it is due. You build the check once, such as the fridge temperatures at opening and closing, choose the departments it applies to and set the schedule. Every restaurant, kitchen or store then gets its own deadline for every check, and the team fills it in on the phone or a shared tablet.

Every due check is stored, whether anyone did it or not. So "nobody did the 17:00 fridge check on 3 September" is a fact on record, not a gap you have to explain. The record is kept for good, and changing the schedule only changes the checks still to come.

Managers follow it on a compliance calendar in the CMS, where the days with a missed check or a major alarm stand out in red. When an inspector asks for the last three months, you export them as a PDF with the readings, the photos and the missed checks included. Your HACCP plan and its limits stay yours to define; Monotree hands out the checks and keeps the record. For routines that only need ticking off, use to-do lists.

Every check, kept on record

Made for the checks that have to happen on time, every day, in every location.

From the fridge to the inspector

Set the check up once, and the record builds itself every day.

  1. Build the check and its schedule

    Add the fields, alarms and photo rules, choose the departments, and set the times of day, the reminders and when a check counts as missed.

  2. The team logs it on time

    The reminder arrives before the deadline. The employee reads the thermometer, sets the dial, takes the photo and submits, also after the deadline if it slipped.

  3. Follow up and hand it over

    See every department's checks on the compliance calendar, follow up on the red days, and export the period when the inspector visits.

One record from the kitchen to HQ

What customers say

Read the story

Everything is consolidated, but I have an extra love for eliminating everything in PDF format. Old documents lying around in some folder, it's absolutely fantastic to be able to gather everything and know that it's live and that you can get an update in a second, that's the best.

Kathrine Haugstulen HR advisor, Olivia

The platform behind compliance forms

Every Monotree feature runs on the same groups, translations, notifications and security, so you set things up once and it works everywhere.

Questions about compliance forms

  1. Does Monotree make us HACCP compliant?

    No software can do that for you. Your HACCP plan, its critical limits and what you do when a limit is crossed stay yours to define, as does what the rules require of you. Monotree hands out the checks you decide on, reminds the people who do them, and keeps a complete record you can show an inspector.

  2. What happens when a check is missed?

    When the grace window you set has passed, the check is recorded as missed for that department, and the form's owners, or the people you picked, are notified. The missed check shows in red on the compliance calendar and in the export. If someone fills it in later, the answer is kept, and the check still shows that it was missed.

  3. Can staff fill in a check after the deadline?

    Yes. A compliance form is never locked. Staff can submit before the deadline, after it, or when nothing is due. The schedule only decides the reminders and what is recorded as late or missed, so a reading taken late is still on record.

  4. What can we hand an inspector?

    A PDF of any period up to 400 days, for one check or several in one file. It lists every due check with its readings, who submitted it and when, the alarms and the photos, and the checks that were missed. It names the departments it covers, so it is clear whether it is for one restaurant or all of them. The same record exports as CSV.

  5. How are compliance forms different from to-do lists?

    A to-do list is a routine the team ticks off, such as opening the bar. A compliance form records readings and answers on a fixed schedule, keeps every missed check on record and exports for an inspector. Many teams use both: to-do lists for the routines, compliance forms for the checks they have to document.

  6. Who sees which departments?

    Each department has its own deadlines, and employees fill in the checks of their own department. Managers see the compliance calendar and the exports for the departments they look after, and only those. Admins see every department.

  7. Does changing the schedule change the record?

    No. A new schedule only changes the checks still to come. Checks that were done or missed stay as they were, so the record always shows what was required at the time.

  8. Can we get the compliance record into other systems?

    Yes. The Open API has its own read access for compliance, with the compliance forms and every deadline with its status, answers, alarms and photos. You can ask for the missed checks only. Ordinary forms are kept apart from it.

  9. Do we pay extra for compliance forms?

    No. Monotree has one price per user, and it covers every feature including compliance forms, along with AI, integrations, personal onboarding and live chat support. There are no modules or add-ons.

  10. Can employees use compliance forms on both iPhone and Android?

    Yes. Your employees use Monotree as your own branded app on iPhone and Android, and administrators manage content and settings in a web-based CMS.

Book a demo

Put your food safety checks on record Every check, ready for the inspector.

See your own app in action

  • 30 minutes
  • No commitment
  • Live in days

ISAE 3000 assurance by BDO Denmark

Your information is secure with us. Read our Privacy policy for more details.

Thank you!

We will contact you within a couple of hours.