Targeting and permissions: the right content to the right employees
Send news, handbooks and training only to the locations, job titles and groups they concern. Groups follow your HR or rota system, and each manager works with their own people.
Included in every Monotree plan, with no add-ons
-
Draft
News
New cocktail menu from Friday
Availability
Departments
Copenhagen AarhusProfessions
Bartenders WaitersCustom groups
Choose custom groupsAvailable to 48 users
-
Copenhagen
News
-
Bartenders · Copenhagen
New cocktail menu from Friday
-
Copenhagen
Staff meeting at 15:00
Aarhus
News
-
Waiters · Aarhus
Breakfast now starts at 07:00
-
Aarhus
Fire drill on Thursday
-
-
Roles
Publish
Deactivate
Results
Settings
-
Admin
-
Global editor
-
Group editor
-
User editor
-
Manager
Only their own departments or groups
-
Publish once, and it reaches the right people
Choose departments and professions when you publish. Only the employees in them get it on their phone.
What are targeting and permissions in Monotree?
Included in every Monotree plan, with no add-ons
Targeting decides who sees a piece of content. A news post, handbook, course or to-do list can be aimed at departments, such as a restaurant, a hotel or a store, at professions, such as bartenders or chefs, and at custom groups. Handbooks, courses, events and to-do lists can also go to named employees. Each employee sees only what concerns them, so a chef in Copenhagen and a receptionist in Oslo open the same app and see different things.
Departments and professions usually come from your HR or rota system. You link them to groups in Monotree once, and from then on Skello, Planday, Quinyx, Tamigo or another connected system keeps the members up to date. A new hire lands in the right groups at the next sync, with their onboarding, handbooks and walls ready when they open the app.
Permissions decide who can publish and manage what. Administrators and global editors work across the whole company. Group editors and managers work with the departments and groups they are given, so a store manager publishes to their own store and follows up on their own team in the Manager Hub.
-
Departments, professions and groups
-
See who receives it before publishing
-
Rights per role and location
Multi-site, without the noise
One app for every location, where each person sees what is meant for them.
-
Departments, professions and groups
Target by department, profession, custom group or named employee. Several departments reach anyone in one of them, and adding a profession narrows it down: bartenders in Copenhagen and Aarhus.
-
Groups that keep themselves up to date
Link a group to departments or job titles in your HR or rota system once. New hires join it and leavers drop out at every sync, with nobody keeping a second list.
-
See who receives it
Under Availability, the editor shows how many employees the content is available to. Click the number to see who they are before you publish.
-
Everything can be targeted
News, walls, events, calendar entries, handbooks, courses, journeys, forms, surveys, to-do lists, staff cards and chats all use the same groups.
-
Roles for every level
Administrators, global editors, group editors and managers each get the rights they need. Group editors and managers only publish to the groups they are given.
-
Each location on its own
With department fencing switched on, employees and managers see only their own departments, in the app and in the CMS. Head office still sees everything.
-
Managers run their own walls
Managers can edit, publish and delete the social walls of the groups they manage, and can be allowed to deactivate employees who leave their team.
-
Kiosk users for shared tablets
A kiosk user runs on a shared tablet in the kitchen or back office. It sees the content for its department and stays out of your statistics.
Set it up once, and it stays right
Your HR system keeps the groups current, so targeting stays right as people come and go.
-
Groups come from your HR system
Link the departments and job titles in your HR or rota system to groups in Monotree. Members are added and removed at every sync from then on.
-
Choose who gets it
Pick departments, professions or groups for a news post, handbook or course. The editor shows how many employees that is and who they are.
-
Everyone sees their own
Employees get only what is meant for them. Managers see and follow up on their own people, and head office sees the whole company.
One app, the right view for each person
-
Employees
A feed with the news and training for their own location and job, not everyone else's.
- Only content meant for them
- Groups ready from their first day
- Content in their own language
-
Managers
Rights to their own department, without seeing or changing what belongs to other locations.
- Publish to their own departments
- Run the walls of the groups they manage
- Survey results for their own team, if you allow it
-
HQ
One setup for every location, with control over who can publish, manage and see what.
- Groups synced from HR and rota systems
- Preview who receives content before publishing
- Rights per role, department and group
What customers say
Read the storyWhen it comes to internal communication, the change has also been remarkable. Having a centralized channel where the team receives relevant information, news, and updates has reduced the noise and improved the sense of belonging. In a company with a presence in several cities and more than 100 people, that's no small detail.
The platform behind targeting and permissions
Every Monotree feature runs on the same groups, translations, notifications and security, so you set things up once and it works everywhere.
-
Targeting by department and role
Reach the departments, job titles or custom groups something concerns. Groups can follow your HR or shift planning system.
-
Automatic translations
Content is translated automatically, so every employee reads it in their own language.
-
Push notifications with quiet hours
Employees get a push when something concerns them. Quiet hours, muting and vacation mode keep work out of their time off.
-
One price, everything included
One price per user covers every feature, AI, integrations, personal onboarding and support.
See pricing -
Hosted in the EU on your own server
A dedicated server per customer in the EU, encryption in transit and at rest, and an ISAE 3000 assurance report issued by BDO.
Read about security -
Open to AI and your other systems
Connect Claude, ChatGPT or your own systems with the MCP server, Open API and webhooks.
See MCP & API
Works well with
Targeting and permissions apply across the whole app.
-
News
Send an announcement to one location, one profession or the whole company, and see who has read it.
More about News -
Handbooks
Give each department its own handbook, and keep head office policies in one handbook for everyone.
More about handbooks -
Manager Hub
Managers follow up on onboarding, tasks and certificates for the departments they manage.
More about the Manager Hub -
Analytics
Compare adoption and training between departments, and see where a location falls behind.
More about Analytics
Questions about targeting and permissions
-
Do groups update themselves from our HR system?
Yes, once they are linked. An administrator links each Monotree group to departments or job titles in your HR or rota system, such as Skello, Planday, Quinyx or Tamigo. From then on, every sync adds new hires to the right groups and removes people who have left or moved.
-
Can a store manager only see their own store?
Yes. In the CMS, managers and group editors only see and edit content for the groups they manage or edit, and can only publish to those groups. With department fencing, which Monotree switches on for your company when you're ready, employees and managers also see only their own departments in the app, such as colleagues, posts and chats. Administrators and global editors keep the full view.
-
Can we see who will receive a post before we publish?
Yes. Under Availability, the editor shows how many employees the content is available to, and a click on the number lists them by name. The AI Assistant and the MCP server show the same audience, with a short description such as "Waiters in Copenhagen".
-
What happens when I choose both a department and a profession?
Within one type, any match counts: Copenhagen and Aarhus reach everyone in either department. Across types, an employee has to match both: Copenhagen with Waiters reaches the waiters in Copenhagen. Named employees are added on top. With nothing chosen, the content is for everyone.
-
Which roles are there in the CMS?
Administrators manage everything, including settings. Global editors create content for the whole company. Group editors and managers create content for the groups they are given, and user editors, switched on when you're ready, can also add, edit and deactivate employees in those groups. Every manager is in the App Managers group automatically, so you can send something to all managers at once.
-
Can managers deactivate employees or see survey results?
If you want them to. With "Managers can deactivate users" switched on, managers can deactivate and reactivate the employees they manage. With "Managers can view Satisfaction Survey results", they see the results for their own departments only.
-
Does AI Chat respect who may see what?
Yes. AI Chat answers only from published content the employee has access to through their departments and groups, and from handbooks only AI Chat reads. Whistleblower reports are read only by the case handlers you choose, and never by AI.
-
Can a journey be limited by age?
Yes. With age-restricted journeys switched on in the settings, you can set a minimum age on a journey. Only employees of that age or older see it, and the CMS warns you how many employees in the journey have no date of birth.
-
Do we pay extra for targeting and permissions?
No. Monotree has one price per user, and it covers every feature including targeting and permissions, along with AI, integrations, personal onboarding and live chat support. There are no modules or add-ons.
-
Can employees use targeting and permissions on both iPhone and Android?
Yes. Your employees use Monotree as your own branded app on iPhone and Android, and administrators manage content and settings in a web-based CMS.
Book a demo
Send the right content to the right employees Each employee sees only what concerns them.
See your own app in action
See Monotree with your branding and how it could work for your teams.
- 30 minutes
- No commitment
- Live in days
ISAE 3000 assurance by BDO Denmark
Your information is secure with us. Read our Privacy policy for more details.
Thank you!
We will contact you within a couple of hours.